Public Works Information Management Specialist
Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.
If you are looking for a role where you can lead a team towards the delivery of municipal infrastructure projects for the residents of Halton, we want to hear from you. Over the next 10 years, the Region will be investing over $5 billion in transportation, water and wastewater infrastructure. We are committed to delivering high quality infrastructure for the residents, businesses and visitors to Halton Region, and are looking for dedicated, forward thinking and enthusiastic individuals to join our Public Works team!
As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements, including flexibility and improved work-life balance for our employees. This position is eligible for the Hybrid Work Program, with a minimum requirement of three (3) days per week onsite.
Posting ID: 5032
Department: Public Works
Division: Office of the Commissioner
Pay Range: $87,515 - $109,410
Job Type: Contract > 1 Year
Contract Duration: 12 months
Hours of Work: 35 hours per week
Work Location: Halton Regional Centre - 1151 Bronte Road, Oakville
Employee Group: OCT
Vacancy Status: This posting is for an existing vacancy
Posting Date: March 2, 2026
Application Deadline: March 23, 2026
Please be advised that the results of this competition may be used to fill subsequent vacancies of the same position within the next 18 months.
If this position becomes eligible to be filled permanently, the successful candidate from this competition may be appointed to the role.
If you’re enthusiastic about the opportunity to work with Halton Region but don’t meet every qualification listed, we still encourage you to apply! This position may be eligible for an underfill opportunity for candidates who do not meet every qualification. We’re always on the lookout for exceptional talent to join our team!
Job Summary
Reporting to the Senior Project Advisor, this role provides document and record management leadership and administrative support of databases and management system software for the Public Works integrated (quality, environmental and occupational health and safety) management system and Drinking Water Quality Management System (DWQMS).
Duties & Responsibilities
- Develop, implement, and support PW departmental information management governance, associated standards and processes, in alignment with corporate requirements and industry best practices.
- Provide technical and administrative expertise to support departmental information management requirements for PW management systems (e.g. Drinking Water Quality Management System - DWQMS).
- Maintain, audit, and support the continuous improvement of PW information management system software and tools (e.g. lntelex, SuccessFactors Learning Management System) and collaborate with other departmental and corporate partners on information management initiatives.
- Develop and support quality control processes related to documented control and data management requirements for PW management systems (e.g. DWQMS).
- As the lntelex departmental Business Administrator, oversee workflow management, provide quality assurance and control of information for the application, including various modules (e.g. document control and corrective action).
- Monitor, audit and report on departmental information management practices and conformance with management system requirements, including metrics on document usage and training requirements and history.
- Monitor and report on the performance, adequacy and suitability of the PW information management system software and tools, as well as identify and lead continuous improvement initiatives.
- Liaise with Corporate and application vendor(s) to troubleshoot system issues, as well as proactively maintain and upgrade the system.
- Train and support application users on existing databases and management system software, as well as lead the departmental rollout of system version upgrades, new modules, and new tools.
- Provides support to departmental and corporate partners on initiatives related to information management applications, tools, and practices, including supporting M365 SharePoint and Teams.
- Performs other duties as required.
Skills & Qualifications
Essential
- Diploma in information management, public administration, data governance, or a related field.
- Minimum two (2) years' experience in document control or administration of management systems.
- Knowledge or experience in one or more management systems, such as the Drinking Water Quality Management Standard or other environmental (ISO 14001), and occupational health and safety standards (OHSAS 18001, CSA Z1000).
- Advanced proficiency in Microsoft Office, M365 SharePoint, databases and management system software such as lntelex.
- Demonstrated ability to analyze and document business processes and requirements and recommend appropriate changes/improvements.
- Excellent organization, oral and written communication, problem resolution, and interpersonal skills.
- Equivalent combination of education and experience will be considered.
Preferred
- Certification in a related field, such as AIIM Certified Information Professional (CIP), ARMA Information Governance Professional (IGP), or ICRM Certified Records Manager (CRM)
- Experience in a municipal setting or familiarity with Public Works (PW) services.
- Previous Project Management experience and working with SQL databases.
- Knowledge of the legislative framework governing Public Works services and operations along with their related documentation requirements.
Working/ Employment Conditions
Working Conditions
- Travel within Halton Region is required. Must provide own transportation.
Important information about your application:
- In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
- Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
- Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
- We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
- Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
- If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.
Halton Region serves more than 624,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to the delivery of high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.
