Road Operations Administrative Technician
Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.
If you are looking for a role where you can lead a team towards the delivery of municipal infrastructure projects for the residents of Halton, we want to hear from you. Over the next 10 years, the Region will be investing over $5 billion in transportation, water and wastewater infrastructure. We are committed to delivering high quality infrastructure for the residents, businesses and visitors to Halton Region, and are looking for dedicated, forward thinking and enthusiastic individuals to join our Public Works team!
As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements, including flexibility and improved work-life balance for our employees. This position is eligible for the Hybrid Work Program, with a minimum requirement of three (3) days per week onsite.
Posting ID: 5263
Department: Public Works
Division: Engineering, Construction & Transportation Management
Pay Range: $71,988 - $89,986
Job Type: Contract > 1 Year
Contract Duration: Up to 18 months
Hours of Work: 35 hours per week
Work Location: Halton Regional Centre - 1151 Bronte Road, Oakville (Public Works)
Employee Group: OCT
Vacancy Status: This posting is for an existing vacancy
Posting Date: June 3, 2026
Application Deadline: June 12, 2026
Job Summary
Coordinates Regional Road maintenance activities by managing work orders, supporting field validation, reconciling contractor invoices, and facilitating communication with staff and partners to ensure timely, compliant service delivery.
Duties & Responsibilities
- Creates, monitors, updates, and coordinates work orders in accordance with the Contractor’s Maintenance Services and to comply with Ontario Minimum Maintenance Standards for Municipal Highways (O. Reg. 239/02) (MMS) and support preventative maintenance programs.
- Support, maintain, and administer the Burnside Mobile Road patrol system, including coordinating and communicating with internal staff and local municipal partners, and ensuring timely follow-up to facilitate the completion and closure of work orders.
- Conduct in-field validation of work orders to confirm completeness, accuracy, and compliance with applicable standards, and follow up on deficiencies to ensure timely resolution and closure.
- Responds to internal and external inquiries related to road maintenance and traffic operations, ensuring timely and effective resolution.
- Review, reconcile, and process invoices received from road maintenance and traffic contractors for payment.
- Assist in annual operating budget preparation and monitor in-year budget variance.
- Support Risk Management by preparing and maintaining documentation related to liability claims.
- Administer cost recovery process relating to motor vehicle collisions.
- Coordinate Requests for Invoice (RFIs) with Finance to ensure timely payment processing and cost recovery for Halton Region expenses.
- Perform other duties as assigned
Skills & Qualifications
Essential
- Diploma in Transportation / Civil Engineering or Business Administration.
- Minimum two (2) years of experience in road maintenance administration and infrastructure management practices.
- Strong analytical, problem-solving, and organizational skills.
- Effective customer service and time management abilities.
- Working knowledge in civil engineering principles and road/asset management practices.
- Familiar with MMS, Ontario Provincial Standards, Ontario Traffic Manual, and Highway Traffic Act.
- Proficiency in SAP and Microsoft Office applications.
Preferred
- Previous experience in road maintenance and traffic operations.
- Municipal experience
Working/ Employment Conditions
Working Conditions
- Flexibility to work outside of standard core hours, including after-hours standby, as required.
- Travel within the Region is required; access to reliable transportation is necessary.
Employment Conditions
- The incumbent will be required to provide a copy of their driver’s license by their first day of employment.
Important information about your application:
- In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
- Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
- Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
- We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
- Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
- If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.
Halton Region serves more than 650,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high-quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service-focused, and award-winning employer with a diverse and inclusive work environment.
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