Summer Student - Engineering Management Office
Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.
As a summer student at Halton, you will gain the experience you need to build a bright future by working alongside experts in their field.
This position will be required to work 100% in person, on site.
Posting ID: 3749
Department: Public Works
Division: Engineering & Construction
Pay Range:
1st Term - $20.11
2nd Term - $21.12
3rd Term - $22.17
4th Term - $23.28
Job Type: Student
Contract Duration: May 5, 2025 to August 29, 2025
Hours of Work: 35 hours per week
Work Location: Halton Regional Centre - 1151 Bronte Road, Oakville (Public Works)
Employee Group: OCT
Posting Date: December 20, 2024
Application Deadline: January 10, 2025
To be eligible to apply for a summer student position, you must meet the following criteria:
- Legally entitled to work in Canada as a student.
- In possession of a Social Insurance Number (card) at time of hire.
- Currently enrolled in a post-secondary educational institution on a full-time basis and returning to school in the fall of 2025.
Job Summary
As a Summer Student within the Engineering Management Office (EMO) in the Engineering and Construction Division, you will be assisting the Project Coordinators and Construction Ambassadors in a variety of tasks. You will gain valuable experience in project management processes, issue resolution, and construction workflows, all while working alongside a dynamic team of professionals.
Duties & Responsibilities
- Assist Project Coordinators in maintaining project schedules, tracking milestones, and ensuring deadlines are met.
- Help in the preparation of project documentation, including meeting notes, action items, and progress reports.
- Coordinate logistics for project meetings, ensuring that relevant stakeholders are invited, and meeting materials are prepared and distributed.
- Support Construction Ambassadors by logging and tracking complaints, issues, and disputes raised by stakeholders, contractors, or the public.
- Help in coordinating responses to complaints and issues, ensuring that appropriate actions are taken in a timely manner.
- Assist in conducting investigations into issues or complaints, gathering relevant information, and preparing reports or summaries.
- Ensure that all complaints or issues are documented accurately and follow up on their resolution status to ensure closure.
- Assist in preparing and sending communications (emails, letters, notices) to stakeholders regarding project updates, complaints, or resolution statuses.
- Attend project meetings and help track action items, ensuring issues are communicated and followed up on promptly.
- Support the creation of presentations, reports, and other communication materials for project meetings or external stakeholders.
- Help in developing templates, checklists, and tools to improve the efficiency of issue resolution and project coordination activities.
- Provide general administrative support to the Project Coordinators and Complaints & Issues Resolution Specialist, including scheduling meetings, managing emails, and filing documents.
- Prepare and organize project-related materials for internal and external meetings, ensuring that all relevant documents are available.
- Help with the creation and formatting of reports, memos, and other written materials.
Skills & Qualifications
- Currently enrolled in an undergraduate program in Business, Management, Engineering, Construction Management, Project Management, or a related field.
- Strong interest in engineering, construction, and project management processes.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and basic knowledge of project management software.
- Strong organizational, problem-solving, and multitasking abilities.
- Excellent communication skills, both written and verbal.
- Ability to work effectively in a team and manage multiple priorities.
- A proactive and solution-oriented attitude, especially in resolving issues and complaints.
- Detail-oriented with the ability to track and manage a variety of tasks and issues.
Important information about your application:
- In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
- Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
- Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
- We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
- Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
- If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.
Halton Region serves more than 624,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community.
