Financial Assistant, Housing
Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.
You make a positive difference in people’s lives because you provide high quality customer centered services. You operate within a highly ethical environment and will be accountable for going the extra mile, listening to your customers, creatively meeting needs and always being respectful to those you serve. As a result, you will be part of a qualified and strategic team recognized widely for caring, excellence, integrity, inclusiveness and flexibility.
As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements, including flexibility and improved work-life balance for our employees. This position is eligible for the Hybrid Work Program, with a minimum requirement of three (3) days per week onsite.
Posting ID: 5190
Department: Social & Community Services
Division: Housing Services
Pay Range: $71,988 - $89,986
Job Type: Permanent
Hours of Work: 35 hours per week
Work Location: Halton Regional Centre - 1151 Bronte Road, Oakville
Employee Group: OCT
Vacancy Status: This posting is for an existing vacancy.
Posting Date: May 22, 2026
Application Deadline: May 28, 2026
Please be advised that the results of this competition may be used to fill subsequent vacancies of the same position within the next 18 months.
If you’re enthusiastic about the opportunity to work with Halton Region but don’t meet every qualification listed, we still encourage you to apply! This position may be eligible for an underfill opportunity for candidates who do not meet every qualification. We’re always on the lookout for exceptional talent to join our team!
Job Summary
Report to the Manager, Halton Community Housing Corporation, the Financial Assistant will provide comprehensive accounting and financial support by managing rent collections, reconciliations, and monthly close processes, while ensuring accuracy and compliance across all transactions. The position will collaborate with internal teams and corporate finance to support audits, budgeting, variance analysis, and operational decision-making.
Duties & Responsibilities
- Processe monthly rent charges and Preauthorized Payments (PAPs) for rental collections using YARDI and the bank electronic payment management software system
- Monthly Rent Charge Reconciliation - review all rent revenue amounts and coding to ensure accuracy and follows up with the relevant staff to correct any errors
- Bank Reconciliation Corrections - investigate discrepancies as identified in the monthly bank reconciliations and make changes and adjustments as required
- Processe utilities bills
- Support the External Audit - act as the liaison to Corporate Finance in terms of answering questions from the External Auditors
- Provide daily accounting assistance and analytical support to management and operational staff. Support to operations and the capital groups as required
- Liaise with corporate finance accounting staff to ensure deadlines are met, and to solve problems and expedite issues
- Process the daily posting of tenants’ charges, post-dated cheques, parking and miscellaneous adjustments and cash receipts and non-PAP payments including dated cheques, cash payments and online payments
- Process and review vendor invoices and utility bills for accuracy and follows up on any discrepancies
- Process and complete the month-end closing. Leads the HCHC team in the month-end and year-end closing of the general ledger
- Perform variance analysis and provides recommendations to ensure reviews are done in conjunction with the operational staff to help develop accurate year-end projections
- Support monthly purchasing card reconciliation including reviewing employee expense claims for the appropriate documentation and for compliance to corporate policies and procedures
Additional Duties and Responsibilities
- Review employee expense claims for accurate cost element and cost centre coding and appropriate sign off.
- Provide analytical support to the management team in assisting the preparation and development of the annual operating budgets and operating variances
- Review monthly reports of operating budget to actual expenditures, checks to ensure accuracy
- Ensure adherence to corporate policies / procedures by providing specialized knowledge of the operations, financial analysis and day-to-day accounting expertise to HCHC operating staff.
- Assist, organize, and participate in community events
- Perform other duties as assigned.
Skills & Qualifications
- Post-secondary diploma in Business Administration with a focus on accounting or bookkeeping.
- Minimum of two (2) years of experience in a computerized accounting environment.
- An equivalent combination of education and experience will be considered.
- Demonstrated analytical and problem-solving skills.
- Experience with rent collections and solid knowledge of account reconciliation processes.
- Excellent customer service skills with a client-focused approach.
- Effective communication skills, with the ability to work both independently and collaboratively within a team.
- Highly developed organizational and analytical abilities.
- Advanced proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
- Experience using SAP, Yardi, and accounts receivable systems.
Working/ Employment Conditions
Important information about your application:
- In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
- Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
- Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
- We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
- Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
- If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.
Halton Region serves more than 650,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.
