Nutrition Services Data Coordinator
Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.
We are proud to operate three non-profit long-term care homes where our employees make a meaningful contribution on the lives of the residents by providing quality care in a family-like atmosphere. As an employee, you will be part of a progressive, service-focused and award winning employer with a diverse and inclusive work environment. We are also recognized as a Registered Nurses' Association of Ontario (RNAO) Best Practice Spotlight organization.
You make a positive difference in people’s lives because you provide high quality customer centered services. You operate within a highly ethical environment and will be accountable for going the extra mile, listening to your customers, creatively meeting needs and always being respectful to those you serve. As a result, you will be part of a qualified and strategic team recognized widely for caring, excellence, integrity, inclusiveness and flexibility.
Posting ID: 4305
Department: Social & Community Services
Division: Services For Seniors
Pay Range: $70,232 - $87,791
Job Type: Permanent
Hours of Work: 35 hours per week
Work Location: Halton Regional Centre - 1151 Bronte Road, Oakville
Employee Group: OCT
Posting Date: June 19, 2025
Application Deadline: July 3, 2025
Job Summary
Reporting to the Manager, Shared Services, the Nutrition Services Data Coordinator is responsible for managing the CBORD Database by completing data entry and clean-up tasks for ingredients, allergens, recipes and menus, therapeutic menus and nutritional analysis reporting. CBORD invoice receiving, facilitating invoice payment processing and monitoring status of aging payables are also key requirements of this position.
Duties & Responsibilities
- Understand and apply the menu planning requirements under the Fixing Long Term Care Act S.O. 2021.
- Understand and apply the Dietary Reference Intakes (DRIs) for Canadians.
- Update and maintain purchasing, stock and nutritional data for all purchased products and food items/ingredients.
- Support the Menu Planning Project Team with CBORD database tasks.
- Generate and review nutritional analysis reports and identify required corrections.
- Audit CBORD data base for accuracy of nutritional information of items/recipes to ensure alignment with the Canadian Nutrient File and the Dietary Reference Intakes (DRIs).
- Generate and review therapeutic menus and cross-reference them against guidelines for texture-modified and therapeutic diets.
- Liaise regularly with food manufacturers/vendors/distributors to ensure up to date nutritional data is secure and entered in CBORD.
- Assist with the development of daily posting menus, weekly posting menus and therapeutic menus for posting.
- Generate and review all nutritional reporting for the Registered Dietitians to facilitate their review and approval of seasonal menus.
- Generate and update snack rotation sheets and temperature records.
- Research new food products and recipes to enhance seasonal menus using an inclusive and cultural lens.
- Support the Nutrition Services team in all homes with invoice processing.
- Generate and review CBORD Purchase Order reports to identify those that are outstanding and troubleshoot with the applicable Nutrition Services Supervisor(s).
- Receive CBORD invoices against purchase orders.
- Identify any discrepancies in invoice value and follows-up with the vendor, the Nutrition Services Supervisor or the Food Service Coordinator.
- Troubleshoot with Digital Services and/or Accounts Payable/Finance on discrepancies between CBORD and SAP.
- Process all invoices for payment utilizing DocuSign or other applicable process.
- Review account statements for each vendor, identifying any outstanding invoices and work with the Nutrition Services Supervisor and/or Accounts Payable to ensure timely resolution.
- Identify gaps in business processes, focused on continuous improvement and propose appropriate changes.
- Update and maintain inventory labelling system to ensure capacity to sort and label menu items according to diet type and texture.
- Participate in the review and development of Nutrition Services related policies and procedures.
- Conduct training for Nutrition Services staff on topics related to menus, therapeutic menus, mobile inventory and the inventory labelling system and develop resources to facilitate learning.
- Participate actively as a member of the Nutrition Services Functional Group.
- Participate actively as a member of the seasonal Menu Planning Committee.
- Participate in CBORD software activities such as upgrades and script testing.
- Identify limitations and attributes of the CBORD software and liaise with the vendor in a coordinated effort to improve uptake and utilization.
Skills & Qualifications
Essential
- Degree/diploma in Nutrition and/or Health Sciences.
- Minimum of 2 years’ experience working with nutritional software and maintaining its database.
- Knowledge of general accounting principles to facilitate invoice processing and minimizing aging payables.
- A thorough knowledge of the FLTCA S.O. 2021, menu planning principles in long term care and application of the Canadian Nutrient File and Dietary Reference Intakes.
Preferred
- Project Management skills such as current/future state process mapping, value stream mapping and waste identification.
Working/ Employment Conditions
Working Conditions
- Travel to various work locations in the Region may be required. The incumbent is to supply their own transportation.
Employment Conditions
- Current (obtained within the past six (6) months), original and acceptable Vulnerable Sector Check by the first day of employment.
- Current (obtained within the past six (6) months) two-step tuberculosis test or Quanti-FERON-TB Gold plus test by the first day of employment
Important information about your application:
- In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
- Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
- Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
- We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
- Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
- If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.
Halton Region serves more than 650,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to the delivery of high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions.
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