Supervisor, Payroll Operations
Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.
At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment and strong long-term financial position and AAA credit rating.
As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. This position is eligible for our Hybrid Work Program, with the incumbent expected to be in office minimum 50% of time.
Posting ID: 3909
Department: Finance
Division: Financial Services & Payroll
Pay Range: $99,625 - $132,865 - Target Hiring Range : $110,000 - $120,000
Job Type: Permanent
Hours of Work: 35 hours per week
Work Location: 1151 Bronte Road, Oakville, Ontario
Employee Group: MMSG
Posting Date: February 3, 2025
Application Deadline: February 16, 2025
Please be advised that the results of this competition may be used to fill subsequent vacancies of the same position within the next 18 months.
If you’re enthusiastic about the opportunity to work with Halton Region but don’t meet every qualification listed, we still encourage you to apply! This position may be eligible for an underfill opportunity for candidates who do not meet every qualification. We’re always on the lookout for exceptional talent to join our team!
Job Summary
This role supervises the Payroll Services Coordinators, ensuring that all processes are executed appropriately in compliance with legislation, internal polices and union contracts, and in a timely manner. The Supervisor acts as the subject matter expert and escalation point to resolve issues and continuously looks for improvements in operational processes and design.
Duties & Responsibilities
- Directly supervises the activities of assigned Payroll team.
- Establish performance objectives and work assignments through the Region’s performance Management Program.
- Recruits and assesses staff performance making recommendations for training and development.
- Completes all payroll and accounting reporting documents, audits and internal and external (legislative) reporting requirements.
- Responsible for preparation of payroll accruals, annual production and distribution of T4s and T4As.
- Oversees and manages time uploads into the payroll system.
- Ensures all payroll calculations and deductions are processed accurately including pension contributions, tax withholdings and other garnishments.
- Identify, research, and resolve payroll discrepancies and inconsistencies and recommend, develop and implement corrective actions to ensure accurate recording and reporting of payroll transactions.
- Ensures that the payroll payments (bi-weekly/weekly) are processed accurately and on time.
- Interprets, applies and ensures compliance with legislation, internal polices and union contracts.
- Works with IT to ensure SAP HR system is processing payroll accurately and in compliance with up to date legislative, including applying and testing SAP support packages.
- Conducts or oversees research and analysis to implement any new legislation affecting payroll processes. Interprets day-to-day business objectives and preparation/execution of operational practices/ work programs. Provides guidance to and shares knowledge with colleagues/team members as subject matter expert. Identifies process improvement initiatives and defines standards for new processes.
Skills & Qualifications
Essential
- University degree or college diploma in business administration and must have completed the Payroll Compliance Practitioner (PCP) certification.
- Minimum of five (5) years’ progressive experience in payroll as a subject matter expert.
- Excellent project planning skills and the ability to manage complex conflicting priorities.
- Ability to exercise sound judgement, maintain appropriate internal controls and interpret payroll rules.
- Strong communication and interpersonal skills are required to work effectively with senior management and Regional staff at all levels.
- Strong customer service, problem solving, organizational, planning, communication, analytical and negotiation skills are essential.
- Flexibility to accommodate changing priorities and tight deadlines.
- Proficiency with Microsoft Office.
Preferred
- Completed or actively working towards Payroll Leadership Professional (PLP) certification
- Knowledge of the scope, roles and responsibilities of local government
- Experience with SAP
- 1-2 years people leadership experience
Important information about your application:
- In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
- Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
- Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
- We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
- Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
- If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.
Halton Region serves more than 650,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to the delivery of high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community.
