Health and Safety Assistant
Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.
As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements, including flexibility and improved work-life balance for our employees. This position is eligible for the Hybrid Work Program, with a minimum requirement of three (3) days per week onsite.
Posting ID: 5067
Department: Corporate Services
Division: Human Resource Services
Pay Range: $65,242 - $81,553
Job Type: Permanent
Hours of Work: 35 hours per week
Work Location: Halton Regional Centre - 1151 Bronte Road, Oakville
Employee Group: OCT
Vacancy Status: This posting is for an existing vacancy.
Posting Date: March 16, 2026
Application Deadline: March 22, 2026
Please be advised that the results of this competition may be used to fill subsequent vacancies of the same position within the next 18 months.
Job Summary
Reporting to the Lead, Health and Safety, the Health and Safety Assistant provides administrative, coordination, and data-support services to the Corporate Health and Safety team. This role supports the effective delivery of health and safety programs across the organization by assisting with WSIB claims processing, training coordination, medical surveillance administration, committee support, metrics, and general program administration.
Duties & Responsibilities
- Provide administrative support for WSIB claims processing, including file setup, documentation tracking, correspondence support, and coordination with stakeholders.
- Responsible for managing WSIB invoicing and cost statements.
- Coordinate and support health and safety training, including scheduling, tracking completion, and responding to training-related inquiries.
- Administer medical surveillance programs, including scheduling, tracking participation, and supporting follow-up requirements.
- Provide logistical and administrative support for Health & Safety Week initiatives, including coordination of materials, communications, and events.
- Support Joint Health and Safety Committees (JHSCs) by assisting with meeting scheduling, agenda preparation, minutes, action tracking, and document management as required.
- Monitor and manage the Health and Safety inbox, responding to routine inquiries, triaging requests, and escalating issues as appropriate.
- Compile, track, and maintain health and safety metrics, statistics, and reports to support monitoring, trending, and program evaluation.
- Assist with document control and maintenance of health and safety policies, procedures, and reference materials.
- Provide general administrative support to the Health and Safety team, including coordination of meetings, preparation of correspondence, projects, and other related duties as assigned.
Skills & Qualifications
- Post-secondary education in administration, occupational health and safety, human resources, or a related field, or an equivalent combination of education and experience.
- Demonstrated experience providing administrative support in a health and safety, human resources, or regulated environment.
- Knowledge of workplace health and safety and WSIB principles and related administrative processes an asset.
- Strong organizational, time-management, and attention-to-detail skills.
- Ability to manage multiple priorities, deadlines, and confidential information.
- Proficient in Microsoft Office applications.
- Strong written and verbal communication skills, with the ability to interact professionally with a wide range of stakeholders.
- Ability to work independently and as part of a collaborative team.
- Experience with Parklane or other health and safety management software an asset.
- Experience tracking training records, metrics, or compliance-related data.
Working/ Employment Conditions
Working Conditions
- Travel will be required; incumbent must provide their own transportation
Important information about your application:
- In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
- Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
- Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
- We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
- Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
- If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.
Halton Region serves more than 650,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.
