Data Management Clerk (IMSQA)
Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.
If you are looking for a role where you can lead a team towards the delivery of municipal infrastructure projects for the residents of Halton, we want to hear from you. Over the next 10 years, the Region will be investing over $5 billion in transportation, water and wastewater infrastructure. We are committed to delivering high quality infrastructure for the residents, businesses and visitors to Halton Region, and are looking for dedicated, forward thinking and enthusiastic individuals to join our Public Works team!
As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. This position is eligible for our Hybrid Work Program.
Posting ID: 4468
Department: Public Works
Division: Office of the Commissioner
Pay Range: $34.84 - $43.55
Job Type: Contract < 1 Year
Contract Duration: 4 months
Hours of Work: 35 hours per week
Work Location: Mid-Halton Wastewater Treatment Plant - 2195 North Service Road West, Oakville
Employee Group: OCT
Posting Date: August 25, 2025
Application Deadline: September 2, 2025
Please be advised that the results of this competition may be used to fill subsequent vacancies of the same position within the next 18 months.
If this position becomes eligible to be filled permanently, the successful candidate from this competition may be appointed to the role.
If you’re enthusiastic about the opportunity to work with Halton Region but don’t meet every qualification listed, we still encourage you to apply! This position may be eligible for an underfill opportunity for candidates who do not meet every qualification. We’re always on the lookout for exceptional talent to join our team!
Job Summary
Reporting to the Manager of Integrated Management Systems and Quality Assurance this position is responsible for supporting the administrative, procurement and data management activities of the Regional Laboratory, Industrial Waste, Cross Connection and Compliance program areas.
Duties & Responsibilities
- Provide data entry and data management support.
- Utilize databases to provide status updates and trend reporting on various compliance activities and programs.
- Prepare and review data summaries in tables, presentations and report formats.
- Reconcile monthly purchasing card activity.
- Open purchase orders under $10,000 and assist with e-bid purchasing approvals.
- Liaise with Finance and Accounts Payable regarding payment of invoices.
- Goods receipting invoices utilizing SAP.
- Track invoices, purchase requisitions and payments.
- Provide monthly data and financial reports on procurement activities and operating budgets. Assist with variance reporting.
- Track and maintain customer service logs and related information.
- Maintain afterhours on-call standby lists and administer COMPASS.
- Assist in the maintenance of controlled documents and records.
- Create and update process flow mapping for a variety of work flows.
- Provide day-to-day administrative support to Integrated Management Systems & Quality Assurance.
- Perform other duties as assigned.
Skills & Qualifications
- Diploma in office administration from a recognized college
- Minimum three (3) years of progressive responsibilities related to data management and finances.
- Ability to work in a team environment, excellent customer service skills and strong organizational and time management skills.
- Computer proficiency, including advanced knowledge of MS Office with an emphasis on Excel, Docusign and SAP.
- Possess strong analytical skills to manage, validate and analyze information from databases.
- An equivalent combination of education and experience will be considered.
- Working knowledge of MS Word, Visio, SharePoint, and Adobe
- Knowledge of customer and/or work order management systems such as Salesforce and Infor.
- Knowledge of document management software systems such as Intelex.
- Knowledge of HR management systems such as SAP Successfactors
Working/ Employment Conditions
Working Conditions
- Travel between locations within Halton Region will be necessary. Incumbent must supply own transportation.
Important information about your application:
- In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
- Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
- Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
- We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
- Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
- If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.
Halton Region serves more than 624,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to the delivery of high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.
