Payroll & Scheduling Coordinator
Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.
Employees of Public Health are expected to provide high quality programs and services including but not limited to sexual health, harm reduction and immunization clinic services by demonstrating respectful, inclusive, non-judgmental values.
Posting ID: 4550
Department: Health
Division: Paramedic Services
Pay Range: $63,651 - $79,564
Job Type: Permanent
Hours of Work: 35 hours per week
Work Location: Woodlands Operation Center, 1179 Bronte Road, Oakville
Employee Group: OCT
Posting Date: September 24, 2025
Application Deadline: October 8, 2025
Please be advised that the results of this competition may be used to fill subsequent vacancies of the same position within the next 18 months.
If you’re enthusiastic about the opportunity to work with Halton Region but don’t meet every qualification listed, we still encourage you to apply! This position may be eligible for an underfill opportunity for candidates who do not meet every qualification. We’re always on the lookout for exceptional talent to join our team!
Job Summary
Reporting to the Supervisor of Scheduling and Administration, the Payroll & Scheduling Coordinator is responsible for providing administrative and support services to the Paramedic Services Division within the Health department.
Duties & Responsibilities
- Responsible for developing, implementing and monitoring a complex work and vacation schedule for all full-time, part-time staff, and occasionally Superintendent and Platoon Leader staff, ensuring all communities in Halton Region are staffed 24/7/365 for emergency response.
- Responsible for staffing special event paramedic teams.
- Responsible for preparing and conducting annual station bid for full time staff.
- Responsible for monitoring and maintaining shift availability for part-time staff.
- Responsible for filling shift cancellations due to absenteeism as well as co-ordinating schedules to accommodate vacation coverage.
- Receive, action and approve vacation requests for all paramedics.
- Responsible for monitoring staff time, including: vacation time, lieu time, shift changes, sick time,banking of stat time, etc.
- Prepare, document, maintain and monitor bi-weekly payroll hours for submission.
- Calculate extra earned weeks or days of vacation based on seniority.
- Compiles data to generate staffing and analysis reports as required.
- Provides back-up coverage when required to other administrative staff within division.
- Knowledge of collective agreements and employee standards working with both union and non-union employees.
- Update staffing reports for Managers and Superintendents daily.
- Regular calculations of variances, projections, payouts for all paramedics.
- Must be able to work flexible hours, may be some evenings and weekends.
- Experience in Workforce Management Solutions is an asset.
- Performs other duties as assigned.
Skills & Qualifications
- Secondary School Graduation Diploma. Minimum 2 years’ experience in a related field required.
- Strong computer skills using Microsoft Office Suite are essential.
- Must be detail oriented and possess highly developed organizational,analytical skills, interpersonal skills.
- An equivalent combination of education and experience.
Working/ Employment Conditions
Working Conditions
- Flexibility in working hours may be required.
Employment Conditions
- Current (obtained within the past six (6) months), original and acceptable Criminal Records Check, by the first day of employment.
Important information about your application:
- In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
- Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
- Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
- We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
- Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
- If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.
Halton Region serves more than 650,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.
