Administrative Clerk
Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.
We are proud to operate three non-profit long-term care homes where our employees make a meaningful contribution on the lives of the residents by providing quality care in a family-like atmosphere. As an employee, you will be part of a progressive, service-focused and award winning employer with a diverse and inclusive work environment. We are also recognized as a Registered Nurses' Association of Ontario (RNAO) Best Practice Spotlight organization.
You make a positive difference in people’s lives because you provide high quality customer centered services. You operate within a highly ethical environment and will be accountable for going the extra mile, listening to your customers, creatively meeting needs and always being respectful to those you serve. As a result, you will be part of a qualified and strategic team recognized widely for caring, excellence, integrity, inclusiveness and flexibility.
To be considered for interview, you must have a Vulnerable Sector Check completed by your local municipal police within the last 6 months or proof of application.
Posting ID: 4694
Department: Social & Community Services
Division: Services For Seniors
Pay Range: $27.05 - $32.77
Job Type: Temporary < 1 year
Contract Duration: up to 1 year
Hours of Work: 35 hours per week
Work Location: Creek Way Village Long Term Care Facility - 5200 Corporate Drive, Burlington
Employee Group: OPSEU LTC
Posting Date: November 10, 2025
Application Deadline: November 17, 2025
Applicants within the bargaining unit will be provided first consideration.
Job Summary
Reporting to the Senior Nurse Manager, this role provides administrative and clerical support, including managing staff orientation, health card renewals, record maintenance, and scheduling care conferences. It also involves inventory control, policy updates, supply coordination, and ensuring accurate data entry to support compliance and quality standards.
Duties & Responsibilities
- Assist with new staff orientation by conducting tours/entering into punch clock/door code assignment and other associated duties.
- Manages health card renewals, reporting admissions and discharges to the Ministry, maintaining accurate records.
- Filing of residents active clinical records and thinning of resident’s charts as per assigned schedule Manages and maintains the archiving of records in accordance with relevant policies and legislation of discharge residents.
- Maintain filing forms systems on each home area ensuring units are equipped with necessary forms, including various inspection checklist and resident labels.
- Schedules, maintains record of six week, Annual and Ad hoc Care Conferences and communicates to the Resident/SDM, Interdisciplinary team and Physicians.
- Orders, receives and delivers nursing supplies to all home area in the absence of the Nursing Clerk
- Provides clerical support to each department as required.
- Updates and maintains policy and procedure manual as needed for all departments.
- Maintains an accurate inventory of nursing equipment for all home areas.
- Assist with minutes taking at frontline department meetings.
- Assist with managing, booking and scheduling of in-services as assigned, including developing posters and assembly of in-service materials.
- Ensures accurate and timely data entry into various systems, Microsoft word, excel spreadsheets.Participates in continuous quality control activities as required and audits.
- Performs other duties as assigned.
Skills & Qualifications
Essential
- Secondary School Graduation with advanced knowledge and demonstrated experience in using office/business software such as Microsoft Office software with intermediate to advanced skills in Word, Excel, Powerpoint and outlook .
- Excellent organizational, communication and analytical skills, combined with strong interpersonal skills and the ability to be flexible, work within a team setting as well as independently are also essential.
Preferred
- Post-secondary diploma in office administration is preferred.
Working/ Employment Conditions
Employment Conditions
- Current (obtained within the past six (6) months), original and acceptable Criminal Records Check with Vulnerable Sector Screen, by the first day of employment.
- Current two-step tuberculosis test (obtained within the past six (6 months) by your first day of employment.
Important information about your application:
- In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
- Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
- Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
- We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
- Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
- If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.
Halton Region serves more than 650,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to the delivery of high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions.
