Project Coordinator (Energy, Fleet & Facilities)

Halton Region serves more than 595,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high-quality programs and services that make Halton a great place to live and work.

Over the next 4 years, the Region’s goal is to become a Digital First organization that is committed to delivering high-quality services in the digital age. Our Digital Mission is to offer 125 of our most used customer-facing services and the top 50 internal processes and staff experiences as complete digital services by 2025. 


Through collaboration, innovation, digital and information decision-making models, accountability, and partnerships, Halton Region aims to Build a Strong Digital Culture. The Region aims to invest in education, and training, celebrate and showcase successes and build a community of practice that will share knowledge and tap into individual skills. 


There is no better time to join Halton Region as we transform our conventions and practices to better serve our community and employees. 

As an employee, you will be part of a progressive, service-focused, and award-winning employer with a diverse and inclusive work environment. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions.


​As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. Where the work permits, employees will have the choice to work where they can have the greatest impact on achieving our goals. Please note, that this position is eligible for our Hybrid Work Program/Work from Home Arrangement.


Posting ID: 687
Department: Digital & Information Services
Division: Energy, Fleet & Facilities
Job Type: Permanent
Hours of Work: 35 hours per week
Work Location: Halton Regional Centre - 1151 Bronte Road, Oakville
Employee Group: OCT
Posting Date: May 11, 2022
Application Deadline: May 24, 2022

Job Summary

Reporting to Supervisor, Business Process & Customer Service, this role supports the Preventative Maintenance Program supported by a Computerized Maintenance Management System (CMMS), relating to the sustainability of the Region’s Assets. 

Duties & Responsibilities

  • Administer preventive maintenance PM program, creating schedules, monitoring programs and tracking activities within CMMS, including SAP.
  • Plans, schedules and coordinates all maintenance activities for preventative maintenance work.
  • Provide governance and oversight of maintenance and support activities, including developing integrated baseline maintenance plans and managing implementation. 
  • Develop and maintain PM work plans, procedures and checklists for internal maintenance staff.
  • Act as a liaison between clients and contractors ensuring maintenance programs are completed as per contracted agreements.
  • Ensure equipment deficiencies are identified and repairs to assets are complete.
  • Prepare work orders to schedule contractors and maintenance staff, providing direction and scope of work.
  • Produce and distribute maintenance management reports for submission.
  • Develop key performance indicators for PM and DM activities and ensure they are in line with Energy, Fleet & Facilities objectives. 
  • Conduct risk assessment processes for PM and DM tasks.
  • Performs purchasing duties as required, ensuring adhere to purchasing policies
  • Provide advice and guidance on the identification of process issues, improvement and sustainment of optimized business processes related to maintenance and customer service.
  • Perform other duties as assigned.

Skills & Qualifications


  • Diploma in a mechanical or electrical discipline combined with a minimum of three (3) years of progressive experience in building environment systems, facilities management and contract administration.
  • A demonstrated technical knowledge of mechanical and electrical as well as an understanding of related legislation such as the Ontario Health & Safety Act, Ontario Building Code, Ontario Fire Code and the Accessibility for Ontarians with Disabilities.  
  • Experience in project management, excellent ability to operate and administer CMMS systems.
  • Strong interpersonal, communication skills both verbally and written, collaboration, customer service, problem solving, organizational and multi-tasking skills.
  • Experience in using CMMS, and SAP.
  • An equivalent combination of education and experience will be considered. 

Working/ Employment Conditions

Working Conditions

  • The successful candidate will be made an offer of employment on condition that the Regional Municipality of Halton receives a current (obtained within the past six (6) months), original and acceptable Criminal Records Check, including Vulnerable Sector Screening by the first day of employment.
  • Travel will be required, incumbent must provide their own transportation.
  • The incumbent will be required to provide a copy of their driver’s license by their first day of employment.


Employment Conditions

  • In support of the Region’s commitment to a healthy and safe workplace and community, the Region has a vaccination requirement for all employees. The successful candidate will be made an offer of employment on the condition of being fully vaccinated against COVID-19 and able to provide proof of vaccination. The candidate will be asked to provide the Region with proof of full vaccination, prior to their employment start date. The requirement to be fully vaccinated is subject to the Ontario Human Rights Code. If the candidate is unable to vaccinate for a reason protected by the Code, a request for accommodation can be requested and written proof satisfactory to the Region will be required.

Important information about your application:

  • If you require accommodation, please notify us and we will work with you to meet your needs.
  • We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
  • Applications will be accepted up to midnight of the application deadline.
  • If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
  • Applications that are not submitted online will not be considered.
  • Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
  • If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.