Strategic Sourcing Specialist

At the Region of Halton, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. The Region of Halton is committed to providing accommodations throughout the recruitment process.

 

Halton Region serves more than 595,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to the delivery of high quality programs and services that make Halton a great place to live and work.

Joining Halton Region opens the door to a fulfilling career. Our comprehensive compensation, great benefits and employee recognition program are a few reasons why we are one of the GTA’s Top Employers.

 

We engage great people who contribute to meaningful work that makes a positive difference in our community. As an employee, you will be part of a progressive, service focused and award winning employer with a strong long-term financial position and AAA credit rating.  We have a diverse and inclusive work environment where you are encouraged to grow and succeed in your career and recognized for your accomplishments and contributions.

 

As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. Where the work permits, employees will have the choice to work where they can have the greatest impact on achieving our goals. Please note, this position is eligible for our Hybrid Work Program/Work from Home Arrangement.

 

Posting ID: 870
Department: Finance
Division: Supply Chain Management
Job Type: 3
 Contract positions available
Contract Duration: up to 18 months    
Hours of Work: 35 hours per week
Work Location: 567 Michigan Drive, Suite 200, Oakville, ON L6L 0G4
Employee Group: OCT
Posting Date: August 18, 2022
Application Deadline: September 1, 2022

 

 

Job Summary

Reporting to the Manager, Strategic Sourcing, this role is responsible for the strategic sourcing of goods, equipment, and services for all departments within Halton Region.  The Strategic Sourcing Specialist facilitates the end-to-end process, in conjunction with end users, and is responsible for ensuring adherence to Halton Region’s Purchasing By-Law, as well as applicable trade treaties, while proactively minimizing procurement risk.

Duties & Responsibilities

  • Facilitate the strategic sourcing processes for goods, services, and equipment.
  • Perform RFx administration in the electronic bidding system (currently Bids & Tenders)
  • Support and assist with the development of documents for pre-qualification, tendering, and proposals.
  • Prepare of detailed analyses and related staff reports, as required. 
  • Assist in the preparation of formal negotiation strategies and related documentation.
  • Participate in negotiations for large dollar value, high customer impact and multi-year contracts.
  • Represent the division as a subject matter expert for Strategic Business Plan projects.
  • Provide assistance to client departments for new initiatives, including selection of the appropriate RFx template to utilize; assist clients in determining their requirements; and ensure that applicable policies and procedures are followed.
  • Research best practices and make recommendations for strategic sourcing related processes, policies and procedures.
  • Co-ordinate and/or provide on-going training, education, and recommendations to clients on needs identification, effective specifications development, evaluation criteria, liability and risk for bid document formulation.
  • Maintain a high standard of integrity and professionalism in all business communications and relationships, both inside and outside the organization.
  • Provide overall support for the Purchasing By-law update and suggest updates to policies and procedures.
  • Oversee and facilitate procurements that are specialized in nature.
  • Shadow team members for on-the-go virtual training.
  • Perform other duties as assigned.

Skills & Qualifications

Essential

  • Experience in the facilitation of RFP/RFT/RFQ processes.
  • Strong customer service, problem solving, organizational, planning, communication, analytical and negotiation skills.
  • Ability to multi-task, as well as work both independently and as part of a team.
  • Strong time management, accountability, and flexibility to accommodate changing priorities and tight deadlines.
  • Proficiency with Microsoft Office (Word, Outlook, Excel and PowerPoint).

 

Preferred

  • Degree or Diploma in Business or Supply Chain Management or equivalent.
  • Minimum of two (2) years progressive experience in public sector strategic sourcing or equivalent.
  • Certification from a Professional Purchasing Program (CPPB, CPP designation or equivalent).
  • Experience with SAP and Bids & Tenders software.

 

An equivalent combination of education and experience may be considered.

Working/ Employment Conditions

  • In support of the Region’s commitment to a healthy and safe workplace and community, the Region has a vaccination requirement for all employees. The successful candidate will be made an offer of employment on the condition of being fully vaccinated against COVID-19 and able to provide proof of vaccination. The candidate will be asked to provide the Region with proof of full vaccination, prior to their employment start date. The requirement to be fully vaccinated is subject to the Ontario Human Rights Code. If the candidate is unable to vaccinate for a reason protected by the Code, a request for accommodation can be requested and written proof satisfactory to the Region will be required.

 

Important information about your application:

  • If you require accommodation, please notify us and we will work with you to meet your needs.
  • We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
  • Applications will be accepted up to midnight of the application deadline.
  • If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
  • Applications that are not submitted online will not be considered.
  • Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
  • If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.